We are excited to be partnering with a close client of ours within the commercial property sector. They are home to 75+ knowledge-based & technical businesses, also offering virtual tenancy with impressive conference & catering facilities too. Over the years, they have built up a unique and highly valued reputation and due to expansion, they are looking for a Finance Administrator.

Main Purpose of the role

This role will be responsible for producing the following financial information on the client’s occupancy, rental income, and property costs to inform the Management Team as required.

Key Tasks & Responsibilities

• To work with the Facilities Manager to manage the financial transactions for new, renewing and exiting tenants.  To manage the financial queries that may arise. 
• Day-to-day recording and reporting of income, including invoicing.
• Manage the Property Services purchase ledger via Blue Box, from purchase orders through to timely payment of suppliers liaising with the Facilities & Maintenance team as required.
• Credit control of tenants.
• To input banking transactions to record receipts and payments throughout the month and to reconcile the bank on a monthly basis.
• Managing the process for producing the Property monthly Management Accounts within the time guidelines set – including prepayments and accruals and variance analysis of repairs & maintenance, capital costs, occupancy, and other areas as required. Preparation of monthly key indicators with commentary.
• Monthly review of balance sheet accounts including Fixed Assets.
• Review and log timesheets and allocation of time across the company.
• To assist the budget process, preparing budget schedules, inputting into finance systems, and updating management accounts schedules.
• To prepare year-end files for Auditors.
• To cover for the finance administrator (Centre Services) where possible.
• Continually review processes used, keep instructions up to date, and recommend improvements.

Experience & Qualities Required

• AAT
• Intermediate Microsoft Professional skills (esp Excel)
• Computerised finance systems
• Previous experience preparing Management Accounts in a similar-sized organisation Working in a small team
• Able to work well under pressure and like to meet deadlines.
• Good communication skills – written & verbal.
• Good attention to detail.
• Good organisational skills.
• Willing to be flexible & supportive of colleagues